What’s included in a police record check?
Question & AnswerWhat’s included in a police record check?
1. Determine what type of record check you need
There are different types of record checks. The law says what kind of information a check can include.
Criminal record check
You may need a criminal record check for:
- job or volunteer applications
- immigration purposes
- by-law licenses
A criminal record check states if you've ever been of a criminal . This includes findings of guilt under the Youth Criminal Justice Act for the time that those records can be accessed.
A criminal record check will not include:
- outstanding charges and warrants
- any crime that you got an for
- any crime that you got an for
- convictions where you were granted a ()
- summary offences you were convicted of more than 5 years before you asked for the check
If you don't have any criminal convictions, any police station can give you a . A clearance letter confirms that as of the date when your application was processed, you had no criminal convictions.
If you have a criminal conviction, you must ask the local police station where you live for the criminal record check.
Criminal record and judicial matters check
You may need a criminal record and judicial matters check when you apply for a job or volunteer position.
A criminal record and judicial matters check will include the information that's in a criminal record check. It can also include information about:
- criminal convictions
- court orders, charges, warrants, peace bonds, and orders that are still active
- any crime that you got an absolute discharge for, unless you were sentenced more than one year ago
- any crime that you got a conditional discharge for, unless you were sentenced more than 3 years ago
But it can't include certain types of court orders, for example:
- an order that you have a psychiatric examination when you're in charged with a crime
- an order that you have an assessment of your mental condition when you're charged with a crime
- an order that relates to a that was
- convictions where a record suspension (pardon) has been granted
Vulnerable sector records check
You will need a vulnerable sector check if you're applying for a job or volunteer position that involves working with:
- older people
- others who may be vulnerable
The law says who is a vulnerable person. For example, people are vulnerable if, because they're younger or older or have a disability, they:
- depend on others
- are at a greater risk of being harmed by people they trust or people who take care of them
A vulnerable record sector check will include all of the information that's in a criminal record and judicial matters check.
It can include information about convictions for certain crimes that you got a record suspension or pardon for. For example pardoned sex offences.
It can also include information if you were charged with a crime and were found to be not criminally responsible because you had a mental disorder. But this information can't be included if:
- the finding was more than 5 years ago, or
- you got an absolute discharge.
A vulnerable sector record check can include what's called “non-conviction” information. This means information about certain crimes, even if you were charged but not convicted. This information can be included only if:
- the law says that non-conviction information can be given about this crime, for example, crimes that are sexual assaults
- the person you were accused of hurting was a child or a vulnerable person
- there are to believe that you have what the law calls a “pattern of predatory behavior”, which shows that there's a risk you might harm a child or vulnerable person