1. Determine what type of record check you need

What's included in a police record check?
This question has an answer and 5 steps
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1. Determine what type of record check you need

There are different types of record checks. The law says what kind of information a check can include.

Criminal record check

You may need a criminal record check for:

  • job or volunteer applications
  • immigration purposes
  • by-law licenses 

A criminal record check states if you've ever been convicted of a criminal offence. This includes findings of guilt under the Youth Criminal Justice Act for the time that those records can be accessed.

A criminal record check will not include:

If you don't have any criminal convictions, any police station can give you a clearance letter. A clearance letter confirms that as of the date when your application was processed, you had no criminal convictions. 

If you have a criminal conviction, you must ask the local police station where you live for the criminal record check.

Criminal record and judicial matters check

You may need a criminal record and judicial matters check when you apply for a job or volunteer position.

A criminal record and judicial matters check will include the information that’s in a criminal record check. It can also include information about: 

  • criminal convictions
  • court orders, charges, warrants, peace bonds, probation and prohibition orders that are still active
  • any crime that you got an absolute discharge for, unless you were sentenced more than one year ago
  • any crime that you got a conditional discharge for, unless you were sentenced more than 3 years ago

But it can't include certain types of court orders, for example:

  • an order that you have a psychiatric examination when you’re in custody charged with a crime
  • an order that you have an assessment of your mental condition when you’re charged with a crime
  • an order that relates to a charge that was withdrawn
  • restraining order
  • convictions where a record suspension (pardon) has been granted

Vulnerable sector records check

You will need a vulnerable sector check if you're applying for a job or volunteer position that involves working with:

  • children
  • older people
  • others who may be vulnerable

The law says who is a vulnerable person. For example, people are vulnerable if, because they’re younger or older or have a disability, they:

  • depend on others
  • are at a greater risk of being harmed by people they trust or people who take care of them

A vulnerable record sector check will include all of the information that’s in a criminal record and judicial matters check.

It can include information about convictions for certain crimes that you got a record suspension or pardon for. For example pardoned sex offences.

It can also include information if you were charged with a crime and were found to be not criminally responsible because you had a mental disorder. But this information can't be included if:

  • the finding was more than 5 years ago, or
  • you got an absolute discharge.

A vulnerable sector record check can include what’s called “non-conviction” information. This means information about certain crimes, even if you were charged but not convicted. This information can be included only if:

  • the law says that non-conviction information can be given about this crime, for example, crimes that are sexual assaults
  • the person you were accused of hurting was a child or a vulnerable person
  • there are reasonable grounds to believe that you have what the law calls a "pattern of predatory behavior", which shows that there's a risk you might harm a child or vulnerable person

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Reviewed: November 1, 2018

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